Frappe Technologies

India

Rayya Investment
From Manual to Automated: Rayya Investment's Success with ERPNext and Tridotstech

About

Rayya Investment
Rayya Investment Ltd., founded in 2009, is a leading manufacturer and supplier of uniforms and workwear in Papua New Guinea. The company has grown significantly, evolving from a small factory to a large-scale operation with a fully equipped manufacturing plant in Gordon, Boroko. To improve efficiency and gain better control over its operations, Rayya chose to implement ERPNext, an open-source Enterprise Resource Planning (ERP) solution. This case study focuses on Rayya's decision to utilize a vanilla + customization approach with a limited set of modules.

Apps implemented

ERPNext

Industry

Manufacturing

modules implemented

Help people to use our tools

We believe our tools like ERPNext can help organizations reduce waste and complexity. Frappe + ERPNext has the potential to be a “full stack” replacement for not only ERP (SAP/Oracle) but also the entire enterprise stack (Java/.NET). With this scope, we should help organizations by providing products and services to help them manage their technology platforms.

Why ERPNext over SAP B1 / Oracle

100% FOSS

Customizable

Future-ready

Challenges

Prior to implementing ERPNext, Rayya Investment Ltd. faced several challenges stemming from manual processes and disparate systems: Manual processing of invoices, quotations, and sales orders took a significant amount of time. It was challenging to analyze and monitor sales key performance indicators, and therefore it was challenging to understand the sales performance. Manual generation of purchase orders with approvals and supplier management was time-consuming. It was also difficult to measure the performance of suppliers without a centralized system. It was bit difficult to handle raw materials required for different uniforms and ensure a correct stock balance, and visibility of inventory in real time made things difficult for production planning and order fulfillment.

Benefits

Tridots Tech, which is an ERPNext partner company, recommended Rayya Investment Ltd to utilize the implementation in following ways such as,

  • Better Sales Pipeline Visibility: Greater visibility into order status and the sales pipeline enabled better lead prioritization, follow-up, and resource planning.
  • Better Procurement: Automatic generation of purchase orders, automated approval, and vendor management minimized administrative time and allowed for timely procurement.
  • Detailed Sales Reports: Detailed monthly sales reports and analysis gave insights into sales trends, customer demand, and market demand, allowing for effective decision-making.
  • Better Sales Pipeline Visibility: Greater visibility into order status and the sales pipeline enabled better lead prioritization, follow-up, and resource planning.
  • Supplier Performance Measurement: Tracking the performance of the supplier against lead times for deliveries, quality, and price in order to achieve best supplier choice and negotiation of improved terms.
  • Correct Inventory Measurement: Ongoing tracking of the movement, quantity, and location of inventory, reducing stockouts and overstocking, and maximizing storage area. Sales Reports: In-depth monthly reports help gain insights into sales trends and customer demand, facilitating strategic decision-making.

Impact

Successful on-time ERPNext go-live

Increased sales order to cash

Increased inventory turnover

ERPNext's implementation has a huge impact on Rayya’s investments operations Such as,

  • Real-time Inventory Visibility: Real-time visibility of inventory levels anywhere, enhancing planning, coordination, and customer satisfaction with timely order fulfillment.
  • Ease of use: The welcoming user interface of ERPNext enabled the employees to easily adapt, thus reducing the training curve and the lengthy training process.
  • Increased Productivity: This ease of design raises productivity since the employees can move through the system with no difficulties and execute their operations efficiently.
  • Increased Scalability: Scalability of ERPNext facilitated future growth and the inclusion of additional modules, so the system could accommodate business growth. This flexibility accommodates long-term business objectives, so Rayya Investment Ltd can grow operations without requiring the entire system to be upgraded.
  • Sales Pipeline Visibility: Better order status tracking and lead prioritization have enhanced lead conversion rates as well as customer satisfaction. Procurement made easy: Purchase orders and vendor management through automation have saved administrative time and facilitated timely procurement of material.

Conclusion This case study demonstrates that ERPNext can be a powerful tool for businesses seeking to improve their operational efficiency, gain a competitive advantage, and achieve sustainable growth. By carefully analyzing their needs, prioritizing core functionalities, and leveraging the flexibility of ERPNext, Rayya Investment Ltd. has successfully transformed its business operations and positioned itself for continued success.

The implementation of ERPNext has significantly improved our operations, making inventory management, order processing, and customer interactions much more efficient. The system is user-friendly, and we have seen a positive impact on our workflow. We truly appreciate the support provided by Tridots. We are also planning to implement more features in the upcoming days. Looking forward to continued improvements!
Karthikeyan Sakthivel

 · 

Sales Manger

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Share your story with the world

Inspire people by sharing how Frappe has positively impacted your business.

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